Are you someone who thrives on organisation and enjoys supporting a team? We’re looking for an Office Coordinator to be the go-to person for keeping our office running smoothly and our people supported.
Details:
37.5 Hours a week, Monday-Friday (8:30am-4:30pm)
Salary Range – £23,800 to £27,000
Location – Our Special Friends Office, Bury St Edmunds (IP32 7AB)
Read the full job description and person specification here!
About Our Special Friends:
Our Special Friends promote, preserve, and provide animal companionship and champion animal companionship support services for those in need within the local community. We offer practical advice and emotional support to individuals who are struggling to care for their pets or who miss the companionship of an animal.
About the role:
As the Office Coordinator, you will act as the first point of contact for enquiries, support the day-to-day running of the office, and provide essential administrative and operational support to the CEO and wider team. You will help maintain databases, records, and office systems, assist with recruitment and volunteer coordination, organise training, and support projects and compliance activities. You will also help produce reports, service documentation, and promotional materials, ensuring smooth and efficient office operations. This is an office based role.
Main Duties and Responsibilities:
– Act as the first point of contact for enquiries via phone, email, or in-person visits
– Provide administrative and operational support to the CEO and office team
– Maintain accurate records, databases, and office systems
– Manage stock levels throughout the office
– Support recruitment, induction, and coordination of staff and volunteers
– Organise meetings, manage diaries, and prepare minutes and reports
– Help maintain policies, documentation, and compliance with relevant legislation
– Assist with project support, service documentation, and promotional material
– Contribute to continuous improvement of office processes and systems
How to Apply
Please apply directly directly on the Spider Recruitment job listing here. Thank you.
